How to set up and manage email on your own domain? Step-by-step guide.

Having an email address on your own domain (e.g., name@yourdomain.com) is a professional way to communicate that enhances your company's credibility. In this guide, we will explain how to set up an email account on your own domain using our hosting panel. With our tips, creating and managing email accounts will become quick and easy.

What are the benefits of having a business email on your own domain?

Having a business email on your own domain, e.g., name@yourdomain.com, offers many advantages for both individuals and companies:

• Professionalism and trust – an email address with your own domain gives a more professional impression and builds trust in the eyes of customers.
• Better communication organization – the ability to create dedicated mailboxes (e.g., contact@mghost.com) helps in organizing and sorting correspondence more effectively.
• Greater control over security – by adjusting email settings to your needs (e.g., SPF, DKIM, DMARC settings), you have better protection against spam and other threats.
• Easier integration with other services – an email on your own domain easily integrates with popular applications such as Gmail, Outlook, or other email clients, making email management more convenient.

How to create an email account and configure it in the DirectAdmin hosting panel?

Setting up an email account on your own domain using the DirectAdmin hosting panel is quick and easy. Follow the steps below to create a new email account and configure it for use:

Step 1. To begin, log in to your hosting panel.

Step 2. Once logged in, find the Email Management section in the main menu. Click on it to access the email settings.

Step 3. In the email management section, locate the Create E-mail Account option. Click on it to create a new email account.

Step 4. Enter the desired email address, such as contact or office. If your domain is yourdomain.com, your new email address will be contact@yourdomain.com.

Step 5. Set the password and limits – in this step, choose a strong password for the account and define limits such as mailbox size. Make sure your password is strong and difficult to guess.

Step 6. After entering all the details, click the Create button to create your new email account. Your mailbox is now ready for use!

SPF, DKIM, and DMARC settings – how to improve email deliverability?

To ensure maximum email deliverability and protection against spam and phishing, it is essential to configure SPF, DKIM, and DMARC records. Below, we explain how to set up these settings in the hosting panel.

What is SPF?

SPF (Sender Policy Framework) is a standard that verifies whether emails sent from a domain originate from authorized mail servers.
The SPF record is added to the domain's DNS settings and contains a list of approved servers that can send messages on behalf of the domain. This allows receiving servers to check whether the sender's email address matches an authorized server, preventing sender spoofing (so-called email spoofing).

How to add an SPF record in the DirectAdmin hosting panel?

To enhance security and prevent email spoofing on your domain, you need to add an SPF record. This enables receiving mail servers to verify whether emails from your domain come from an authorized server.

Step 1. Log in to the hosting panel using the access credentials provided by your administrator.

Step 2. Once logged in, navigate to Account Manager > DNS Management in the panel. Click on it to access your domain's DNS settings.

Step 3. Click Add Record to create a new DNS record.

Step 4. Select the TXT record type and enter the following SPF record:

ini v=spf1 a mx include:_spf.google.com ~all

Step 5. Click Save to apply the changes and add the SPF record to your domain.

What is DKIM?

DKIM (DomainKeys Identified Mail) is a technology that allows email senders to add a digital signature to their emails.
This enables recipients to verify whether the email actually comes from the sender and if its content has been altered during transmission.
The DKIM record is also added to the domain's DNS settings and contains a public key used to verify the email's digital signature.

How to add a DKIM record in the DirectAdmin hosting panel?

To enhance email security and ensure recipients that messages come from an authorized source, you need to configure the DKIM record.

Step 1. Log in to the hosting panel to begin the DKIM setup.

Step 2. Once logged in, go to the Email Manager section and then E-mail Accounts in the main menu.

Step 3. Select the Enable DKIM option*.Note: This step will work if your domain uses MGHost DNS. If your DNS is managed by another provider, after enabling DKIM, go to Account Manager > DNS Management, copy the generated DKIM record, and add it to your domain provider's DNS settings.

What is DMARC?

DMARC (Domain-based Message Authentication, Reporting & Conformance) is a mechanism that allows domain owners to monitor how receiving servers handle emails sent from their domain.
DMARC enables recipients to check whether emails meet SPF and DKIM requirements. If a message does not meet these standards, the domain owner can decide what action to take (e.g., reject the email or send it to the spam folder). Additionally, DMARC provides reports on verification results, giving better control over email security.

How to add a DMARC record in the DirectAdmin hosting panel?

DMARC allows domain owners to monitor how receiving servers handle emails sent from their domain. It adds an extra layer of protection against abuse.

Step 1. Log in to the hosting panel using the access credentials provided by your administrator.

Step 2. Once logged in, navigate to Account Manager > DNS Management in the panel. Click on it to access your domain's DNS settings.

Step 3. Click Add Record to create a new DNS record.

Step 4. Select the TXT record type and enter the following DMARC record:

ini v=DMARC1; p=none; rua=mailto:dmarc-reports@yourdomain.com

Step 5. Click Save to apply the changes and add the DMARC record to your domain.

Managing email on your own domain – summary

Having an email address on your own domain is a step towards professionalism and better communication organization.
With the DirectAdmin panel, you can easily configure your email accounts and ensure security and deliverability.
Remember to set up SPF, DKIM, and DMARC records to guarantee the highest quality email services and protect your domain from abuse.

If you need help with configuration or have any additional questions, feel free to contact us – we will be happy to assist you!